CCC JOB #8591 STELLANTIS SHAP GENERAL ASSEMBLY

STATEMENT OF PROBLEM

1.) Declining balances were used in the project to cover MISC work, often, multiple were open at 1 time - The challenge came in that multiple different groups and people were telling us what to do which created confusion when the customer wanted to separate charges to hold different groups accountable.
2.) 221 Bulletins were issued - Quotes were turned around very quickly, a diligent walk of the area was not always possible. Some of these extras required extra work in terms of moving interferences by Electrical and Piping Subs.
3.) Shutdown days moved - This impacted the labor rates because of more holiday pay being required to complete the work. 
4.) Shutdown was coming up and we were submitting quotes for bulletins that we knew would have to be completed after shutdown on Sat. and Sun. 
5.) Drawings - For Bulletins requiring Knight Rail, a couple required flush mounts, and other specialty items, in turn, when it came time to install we did not have what we needed and we were delayed.
6.) SHAP wanted everything on site ready to go, we ordered ALL of the Knight rail, and some of the units were deducted from scope. We deducted some of the Knight rails from their units. We corrected the matter, but we were not supposed to give any of that money back.
7.) To quote bulletins Steel Fabricator had to throw an unsure # by conferring with Pat-Miller to establish a base cost per unit. After it got approved and Pat designed it you would send it to be fabricated. Sometimes Miller was High Sometimes Miller was Low.

ROOT CAUSE

COURSE OF ACTION

1.) It worked out okay, as we were diligent in getting signatures every week verifying everyone agreed to the work & time performed. 
2.) We charged subs additional work to the Declining Balance Fund.
3.) We submitted pricing to capture the additional $$ required to work those days, we made a play to get per diem for out-of-town help because the shutdown now lined up with all of the others and we'd need out-of-state help but they weren't into it.
4.) We quoted the work 1.5 & 2 time and they got upset.
5.) We expedited the material from Knight so that our team could install it.
6.) We ordered all of the Knight Rail
7.) No course of action, we often only did not use Miller if they could not get Steel to us in Time.
 

LESSON FOR FUTURE PROJECTS

1.) Note moving forward is to clearly define who has the power to approve work on the DB.
2.) This worked fine, in fact, Stellantis probably saved some money doing it this way. Make sure the owner will allow their time to be captured on the DB.
3.) When the schedule changes make sure to capture additional costs.
4.) Make sure you know when the work was quoted to be completed, if conditions change, resubmit quotes.
5.) Pay Attention to specialty items.
6.) Make sure you do not give the Knight Rail Money back for deducted GAEs. Can use Base Knight rail for extras later and save $.
7.) If you notice the GAE can be field fabbed or there not much required, get the home office or someone else to fab it and take the difference in profits.